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Email Your Way to a New Job
Whether you're catching up with old friends, firing off a letter to your recruitment agency or dipping your toe into the cyber-dating pool, e-mail is becoming an increasingly vital communication tool.
E-mail is especially useful for job seekers. It affords job seekers a fast (and free) way to send their CVs to recruiters. And, surveys suggest that the majority of recruiters prefer to receive CVs via e-mail.
But with these advantages come a set of potential pitfalls. E-mail has its own set of social rules to follow. Observing e-mail etiquette is especially important for job seekers.
Create a Brand New E-mail Account 
If you're currently employed, avoid using your corporate e-mail address for your job search, because your employer may be sneaking peeks at your in-box.
It's better to set up a brand new e-mail account used exclusively for your search.
You can get a new e-mail account from several providers, including Yahoo!. These free providers will give you a certain amount of e-mail space at no cost. Just be sure to check your account regularly or the provider may deactivate it.
When creating an account, you might also decide to use your name or job title in the e-mail address to make it clear who the e-mail is coming from. It might take a few tries to find a unique e-mail address, but whatever the end result is, keep it professional.
Stay Away From Funky Formats 
Many people like to snazz up their e-mail messages by including fun colours, wacky fonts, creative wallpaper and animated .gif images.
All of these are fine and dandy if you're sending an e-mail to your sweetheart, but not if you're e-mailing a recruiter.
When writing any e-mail to a recruiter, 
• Do not include images, animations or e-mail wallpaper. 
• Do not use "emoticons" -- those little text pictures like :) (a smiling face) and ;) (a winking face). 
• Use an easy-to-read font that's common to most computers (e.g., Times New Roman, Courier New, Arial or Helvetica). Use a 10-point or 12-point font size. 
• Always keep your font black on a white background. 
Composing Thoughts: Keep It Short and Sweet 
An e-mail message to a recruiter is not the time to get wordy. Recruiters are busy and will greatly appreciate your getting right to the point.
To make the text of your e-mail professional and effective: 
• Try as hard as you can to get a real name instead of just addressing your message to "Human Resources" or "To whom it may concern." 
• Say in your first sentence exactly what job posting you are responding to and where you saw the posting. If the job posting has a job ID number, provide that too. 
• Provide all of your contact information (full name, home address and phone number). 
• At the very bottom of your message, if a CV is attached, write "CV attached." It may serve as a reminder for the recruiter to open your CV. If your CV is in the actual body of the e-mail, write "CV below" at the end of your introductory message. 
• For the subject line, keep it brief and informative. If Jane Doe is applying for a job as an Editorial Assistant, a good subject line is "RE: Editorial Assistant opening, CV of Jane Doe." 
First Contact: Sending Your CV 
Sending an e-mail to a recruiter is much more complicated than merely clicking the "send" button. To make sure that you send the perfect e-mail, you should have a procedure ready to catch any typos and make sure that the recruiter will see just what you want.
NEVER put an address in the "To" field until you are 100 percent ready to send the e-mail. I've heard too many stories of job seekers who have sent half-completed messages to recruiters because they accidentally clicked "send."
When you're sure the message is ready, e-mail it to yourself as a test. This will allow you to see exactly what the recruiter will see when she receives your message. If everything looks good, you can send the message to the recruiter.
But accidents happen. Perhaps you made a small mistake (a typo) or a big mistake (forgot to attach your CV) when sending your e-mail.
Don't panic. Just assess your options.
Check if your e-mail program has a "recall" function.
If you cannot recall your e-mail, you have to decide whether it's worth sending another e-mail to correct the first one. Generally, you should NOT send another e-mail correcting a mistake -- it will likely only draw attention to your error. So let a typo slide and hope it goes unnoticed.
But if you have committed a massive mistake you may be forced to send another e-mail. In the text, quickly apologize for the error and make sure your second e-mail corrects the error.
While the electronic age may have added an extra kink into the job search process, following the proper protocol for sending an e-mail to a recruiter will make your entire job-hunting experience quicker and easier.
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